1. INTRODUCTION



This information manual (“Manual”) is published in terms of Section 14 of the Promotion of Access to Information Act 2 of 2000 (“PAIA”). The PAIA gives effect to the provisions of Section 32 of the Constitution which provides for the right of access to information held by the State or Private Body and to information held by another person that is required for the exercise and/or protection of any right.



The purpose of the PAIA is to foster a culture of transparency and accountability in both the public and private sectors by affording any person the right of access to information to enable them to exercise and protect all of their rights to the full extent required.



This Manual has been prepared in respect of iCar Technologies (Pty) Ltd, which includes MG Bronkhorstspruit and the following entities: –



(i) Digi Cars – iCar Technologies (Pty) Ltd. (Registration Number 2017/055868/07); and



(ii) Olgars Auto – iCar Technologies (Pty) Ltd. (Registration Number 2017/055868/07), (hereinafter collectively referred to as “Company”).



The Company conducts business as a diversified (non-manufacturing) business in the automotive sector, representing the MG brand in Bronkhorstspruit with unrivalled scale and scope in South Africa. The purpose of this Manual is to set out the procedures to be followed and criteria that have to be met for anyone (“requester”) to request access to records and personal information in the possession or under the control of the Company. In addition, this Manual explains how to access, request a correction or deletion of, or to object to personal information held by the Company, in terms of sections 23 and 24 of the Protection of Personal Information Act, 4 of 2013 (“POPI”).



Any requests made under this Manual shall be made in accordance with the prescribed procedures and at the rates provided.



2. INFORMATION OFFICERS AND CONTACT DETAILS



2.1 In terms of the PAIA, the Chief Executive Officer or equivalent officer of a private body is automatically designated as Chief Information Officer. The Company’s Chief Executive’s details are as follows:



Company: iCar Technologies (Pty) Ltd (Trading as MG Bronkhorstspruit)



Office Manager: Mr Mohammed Omar



Postal Address: PostNet Suite #146, Private Bag X9951, Sandton, 2146



Street Address: 168 Grayston Drive, Sandton, 2146



Telephone number: +27 10 595 1180



Email Address: omar@digicars.co.za



2.2 Requesters are required to address all requests to the relevant Information Officer, at the contact details listed below.



Requests may be directed to:



Company: iCar Technologies (Pty) Ltd.



Information Officer: Mr Riaan Brits



Postal Address: PostNet Suite #146, Private Bag X9951, Sandton, 2146



Street Address: 168 Grayston Drive, Sandton, 2146



Telephone number: +27 10 595 1180



Electronic mail address: riaan@digicars.co.za



3. THE ACT



3.1 PAIA grants a requester access to records of the Company, if the record is required for the exercise or protection of any rights. If a public body lodges a request, the public body must be acting in the public interest.



3.2 Requests in terms of PAIA shall be made in accordance with the prescribed procedures, at the rates provided.



4. GUIDE ON PAIA AND POPI



A guide to the PAIA and the rights of requesters is available from the South African Human Rights Commission (SAHRC) or the Information Regulator. Should you have any queries in this regard, please contact the Information Regulator directly at:



JD House, 27 Stiemens Street, Braamfontein, Johannesburg, 2001

P.O Box 31533, Braamfontein, Johannesburg, 2017

Website: https://inforegulator.org.za/

E-mail: enquiries@inforegulator.org.za



5. APPLICABLE LEGISLATION



Records are kept in accordance with such other legislation as applicable to MG Bronkhorstspruit and iCar Technologies (Pty) Ltd, including but not limited to the Companies Act, Consumer Protection Act, and National Credit Act.



6. SUBJECTS AND CATEGORIES OF RECORDS



In order to facilitate a request for access to MG Bronkhorstspruit records, the following categories are held:



6.1 Companies Act Records

6.2 Financial Records

6.3 Income Tax and other Tax Records

6.4 Information Technology Records

6.5 Personnel Records

6.6 Client Related Records (MG Customers)

6.7 Legal and Brand Agreements



7. REQUEST PROCEDURE



7.1 The Requester must use the prescribed form to make the Request for access to a record. This must be made to the Information Officer of iCar Technologies (Pty) Ltd.



8. AVAILABILITY OF THIS MANUAL



This Manual is available for inspection upon request, during Office Hours and free of charge at the MG Bronkhorstspruit offices and on the official website.



10. FORMS



REQUEST FOR ACCESS TO RECORD OF PRIVATE BODY